Handwritten Donor Stewardship & Fundraising Mail | Scribe

Increase donor retention and response with real handwritten mail—automated acknowledgments, major donor touches, event invites, and reactivation campaigns with Scribe Handwritten.

Handwritten Donor Stewardship That Increases Retention

Thank donors, invite major gifts, and reactivate lapsed supporters with real handwritten mail—at scale, without burdening your team.

  • Ideal for gift acknowledgments + major donor touches
  • Looks genuinely handwritten (real ink + real stamps)
  • Automate from your donor CRM or lists
  • Works for small batches and large campaigns
  • Built for stewardship, not “direct mail”

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Why non-profits use Scribe

Donors respond to effort
A handwritten note signals care and gratitude in a way email can’t. It’s one of the simplest ways to increase retention, deepen major donor relationships, and drive repeat giving.

  • Retention: A fast, personal thank-you improves the next gift.
  • Major gifts: C-suite and board-level invites feel premium and intentional.
  • Reactivation: Lapsed donors are more likely to respond to something tangible.

Best non-profit use cases

High-impact moments to send handwritten mail

  1. Gift Acknowledgments / Stewardship Touches
    A consistent thank-you program (especially for major donors).
  2. New Donor Welcome Series
    Handwritten welcome within 7–10 days of first gift.
  3. Major Donor Outreach
    Board or executive-signed notes for top donors.
  4. Event Invitations
    Handwritten invites for fundraising dinners, VIP events, and cultivation.
  5. Lapsed Donor Reactivation
    Quarterly campaigns to donors inactive 6–18 months.
  6. Peer-to-Peer Appreciation
    Thank top fundraisers and volunteers.

How it works

Your message, consistently delivered
Steps:

  1. Upload a list or connect your CRM
    Spreadsheet upload or automated triggers.
  2. Select a design and message
    Match your brand and voice.
  3. Personalize at scale
    Name, gift amount, campaign name, event details, etc.
  4. We produce and mail
    Real handwriting + real stamps, shipped through USPS.

Automation & integrations

Trigger stewardship automatically
Create “set-it-and-forget-it” donor touches using events from your CRM.

What you can send

Premium donor communications

  • Folded greeting cards with your branding
  • Handwritten message + hand-addressed envelopes
  • Real stamps
  • Optional QR codes (donation page / RSVP page)